Smart School provides a complete HR and Staff Management suite. It handles staff registration, custom profile fields, geofenced mobile attendance with photo checks, and payroll processing.

1. Registering Staff & Accounts

Every employee must have a separate user account. Their **Mobile Number** serves as their unique login Username.

• Granular Permissions: Admins can activate toggles for each profile:
  • Can Manage Attendance & Homework: Manage student attendance and study vault.
  • Can Manage Financials: Access fees, school expenditure log, and payroll.
  • Can Post Notices: Write to the school notice board.
  • Add/Edit/Delete Student: Individual controls for student registry access.
  • MDM Incharge: Special access for Mid-Day Meal records.

2. Departments & Dynamic Custom HR Fields

School requirements vary, so Smart School lets you customize your HR database structure:

1. Departments: Create departments (e.g. Science Department, Administrative Office) to group staff members.
2. Custom Fields: Click **Add Custom Field** to create fields like *PF Number*, *Blood Group*, or *Joining Order*. You can specify if the field is text, numbers, dropdown options, and if it is required.

3. Secure Geofenced Attendance

Smart School tracks staff attendance securely through their mobile apps:

• Geofencing: Set the school's precise latitude and longitude and a radius limit (e.g., 150 meters). The app block clock-in/out if the staff member is outside the boundary.
• Active Windows & Cutoffs: Define morning and afternoon tracking windows. A hard safety cutoff (e.g. 9:00 PM) automatically disables tracking for the day.
• Live Photo Check: Enable the **Photo Required** toggle to force teachers to capture a live selfie when clocking in or out to prevent proxy attendance.

4. Staff Payroll & Salary Slip

Under **Financials > Payroll**, admins can manage staff salaries:

1. Configure the base salary rates, allowances, and deductions for each staff profile.
2. Click **Process Salary** at the end of the month to log the salaries. The system automatically creates a matching expenditure record under the school financials.
3. Click **Print Salary Slip** to generate and download a clean, itemized salary slip PDF for the employee.