Last Updated: June 4, 2026
How to Generate School Report Cards Automatically
The Challenge: Manually designing report cards in Word or Excel is a nightmare. Teachers struggle with formatting issues—result tables shifting to the next page, photos not aligning, and grades looking messy. Printing 50 unique reports requires hours of copy-pasting.
Manual Method vs. Smart School
| Task | Manual Way (Old) | Smart School Way (New) |
|---|---|---|
| Formatting | Hours fixing tables | Perfect Templates |
| Content | Manual copy-paste | Auto-filled from Marks |
| Bulk Action | Open 50 files | 1 Click Download All |
Step-by-Step Guide
-
Go to Reports.
Navigate to Examinations > Report Cards.
-
Select Criteria.
Choose the:
- Exam (e.g., Annual Exam)
- Class & Section
-
Generate.
You will see the list of students.
- Click to see a single student's report.
- Click to get the high-quality print version. -
Bulk Download.
To save time, use the button at the top right. This creates a Zip file containing PDFs for the entire class, organised by Roll Number.
Troubleshooting
If you face issues, check these common solutions:
- "Grades missing": Ensure you have defined a Grade Scale associated with this exam type.
- "Photo not showing": The student profile photo is missing. Upload it in Student Management.
- "Layout broken": Use Chrome or Edge browser for best PDF rendering results.
Frequently Asked Questions
Ready to try this yourself?
You can perform this action directly from your dashboard.
Go to Dashboard