Last Updated: June 4, 2026
How to Configure School Fee Structure
The Challenge: Setting up a correct fee structure is the foundation of school financial management. Without it, the system cannot generate bills, calculate dues, or provide accurate revenue reports. Admins need a simple way to define what each class should pay every month.
Manual Method vs. Smart School
| Task | Manual Way (Old) | Smart School Way (New) |
|---|---|---|
| Billing | Manual receipt books | Automated Bill Generation |
| Rate Updates | New register for new prices | 1-Click Price Adjustment |
Step-by-Step Guide
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Navigate to Fees Setup.
Go to Fees & Admin and select Manage Fee Structure.
-
Set Class Rates.
You will see cards for every class (1st, 2nd, etc.). Enter the amounts for:
- Monthly Tuition: The base monthly charge.
- Computer Fee: Optional monthly charges for lab access.
- Annual Charge: A one-time or yearly recurring fee.
-
Save and Apply.
Click in the floating action bar. The system will now use these rates when generating future bills for students in these classes.
Tip: The system automatically formats class names using ordinal
suffixes (e.g., 1 into 1st) for better readability on parent receipts.
Troubleshooting
If you face issues, check these common solutions:
- New Class not showing: You must first create the class in the Class Master.
- Rates not updating on old bills: Fee structure changes only apply to *newly generated* bills. Existing unpaid bills must be edited manually if you change mid-month.
Frequently Asked Questions
Ready to try this yourself?
You can perform this action directly from your dashboard.
Go to Dashboard